Columnar – Places the labels to the left of each field.The next step is to specify the layout of the report. To achieve this, pull down the list box next to the number 1: and choose the CustomerID field as shown in the figure below. For this example, we will sort the records on the CustomerID field. In the next step, we are given the opportunity to specify the sorting order of the report. In this case, we will not use any grouping levels so simply click on the Next button as shown below. A grouping level is where several records have the same value for a given field and we only display the value for the first records. In the next step, we have the opportunity to add Grouping Levels to the report. Move each of the fields from the Available Fields side over to the Selected Fields side as in the following figure. In this case, we want all of the fields to appear. In the next step of the Report wizard, we need to specify the fields from the Customer table that will appear on the report. Select the Report wizard and then select the Customer table as shown below. The New Report dialog box will appear as shown below. To create a new report, click on the New button. As with the Queries and Forms, we begin by selecting the Reports tab from the Access main screen. In this example, we will create a simple report for a single table using the Report wizard. 8.1 Creating a Single Table Report using the Wizard In this section, we cover how to create simple reports using the Report wizard. Reports are often printed out on paper rather than just viewed on the screen. Unlike queries, however, reports add formatting to the output including fonts, colors, backgrounds and other features. Reports are similar to queries in that they retrieve data from one or more tables and display the records.
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